How to Add Emails to a Distribution List in Outlook – This article explains how to add members to a distribution list in Outlook 2019, Outlook 2016, Outlook 2013, Outlook.com, and Outlook for Microsoft 365.
How to Add Emails to a Distribution List in Outlook – What to Know
- Desktop version: Go to Home > Address Book, select the list, go to the Contact Group tab, then select Add Members.
- Outlook Online: Select the People icon, go to the All Contacts tab, choose the contact, then select Add to list.
- You can import contacts that are in your address book, or add members to the list by their email addresses.
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How to Add Emails to a Distribution List in Outlook
To add members to a distribution list (also called a contact group) in Outlook:
Open the Outlook desktop app and select the Home tab, then select Address Book.
In the Address Book window, select the distribution list.
In the Contact Group window, go to the Contact Group tab, select Add Members, then choose the location where the contact is stored. If the contact is in your address book, choose From Outlook Contacts. If the contact isn’t in your address book, select New E-Mail Contact.
To add existing contacts from your Outlook Contact list, choose the contacts you want to add to the distribution list (hold Ctrl to select more than one contact), then select Members. Select OK to return to the distribution list.
To add a new contact, enter a Display name and E-mail address. Select OK to return to the distribution list.
In the Contact Group window, go to the Contact Group tab and select Save & Close.
The group is now updated with the new contact, and you can send an email to the distribution list.
It’s also possible to create a distribution list using contact categories in Outlook.
How to Add Emails to a List in Outlook.com
The process for adding members to a mailing list is a little different when using Outlook.com:
Select the People icon in the lower-left corner of Outlook.com
Select the All Contacts tab, then select the contact you want to add.
Select Add to list, then select the plus (+) next to the distribution list.
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